HealthEast wants to present a consistent, professional image with all our communications. E-mail is now our most commonly used communication method, and it is important our e-mail messages maintain the same professional standards as letterhead stationery.

The HealthEast Identity & Style Guide provides direction on how to reinforce the HealthEast brand through many types of communication. This guide includes the recommended e-mail signature blocks below. To support the HealthEast brand, all employees are expected to use the recommended e-mail signature.

Please read the instructions on how to copy and paste the appropriate sample block into your Outlook e-mail signature field to maintain the proper formatting. You can then edit the content with your specific contact information and e-mail link.

• How to create a signature block in Outlook 2007
• How to create a signature block in Outlook 2010

Note: You should NOT use the HealthEast Vision circle graphic as part of your e-mail signature. As a reminder to maintain a professional appearance, you should also NOT change the background color of your e-mail messages. Maintaining the standard white background provides a consistent and easy-to-read background.

Signature block templates to copy and paste:

• Acute Care Hospitals Business Unit
• One Acute Care Hospital only
• Bethesda Hospital & Community Services Business Unit
• Bethesda Hospital only
• Community Services areas/departments
• ACO, Clinics & Outpatient Services Business Unit
• Clinics only
• Outpatient only
• Transportation
• Corporate Services
  
  

To create a signature in Outlook 2007:

1. From the Outlook Toolbar, select Tools and then Options from the drop-down Menu.
2. Click the Mail Format tab
3. Click the Signatures button.
4. If there is no existing signature to edit, you will need to create a new signature by clicking the New button and entering a name for it.
5. Then Copy the appropriate signature block from this Infonet page (scroll down to see examples) and Paste it into the "Edit signature" field.
6. Edit the signature block with your personal contact information.
7. You must then Activate the e-mail link in your signature block:
   - First, type your correct e-mail address in your signature block.
   - Then highlight your e-mail address and Copy it.
   - With your e-mail address still highlighted, select the Hyperlink icon from the signature block editing menu (see the example on the right).
   - If working in Outlook 2007, select the E-mail Address option from the left of the pop-up window that appears. If working in the Outlook Web App version, delete the "http://" reference in the pop-up window and type "mailto:" followed by your e-mail address (e.g., mailto:yourname@healtheast.org).
   - Click OK. 
8. Click Finish or Save, then OK again if prompted.

If you are using Outlook 2010...

1. From the Outlook Toolbar, select the File menu.
2. Choose Options.
3. Click on the Mail option on the left.
4. Choose Signatures... (the third option down).
5. Then continue with Steps 4-8 from the Outlook 2007 instructions above.

To have your signature inserted automatically into every e-mail you send, reply to and/or forward:

For Outlook 2007

1. After the signature has been created, go to Tools and then Options.
2. Click the Mail Format tab.
3. Click the Use this Signature by Default arrow and select the name of the Signature you want to be used on all e-mails. Click OK when finished.
4. Your signature will automatically appear each time you create, reply to or forward an e-mail message.

For Outlook 2010

1. After the signature has been created, remain on the E-mail Signature window/tab.
2. Then select the signature name from the drop-down options under Choose default signature for your E-mail account, New messages, and Replies/forwards .
3. Click OK when finished.
4. Your signature will automatically appear each time you create, reply to or forward an e-mail message.

Acute Care Hospitals Business Unit

Name
Title, Acute Care Hospitals
HealthEast Care System
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org   

Optimal health and well-being

One Acute Care Hospital only

Name
Title, Department
Hospital Name
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org   

Optimal health and well-being

Bethesda Hospital & Community Services Business Unit

Name
Title, Bethesda Hospital and Community Services
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

Bethesda Hospital only

Name
Title, Department
Bethesda Hospital
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

Community Services areas/departments

Name
Title, Department
HealthEast Community Services
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

ACO, Clinics & Outpatient Services Business Unit

Name
Title, ACO, Clinics & Outpatient Services
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

Clinics only

Name
Title, Clinic Name
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

Outpatient only

Name
Title, Department Name
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org   

Optimal health and well-being

Transportation

Name
Title, HealthEast Medical Transportation
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org  

Optimal health and well-being

Corporate Services

Name
Title, Department
HealthEast Care System
Office:
Pager:
Cell: (this is optional)
yourname@healtheast.org

Optimal health and well-being